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Job Details

Pre-Award Specialist

Company name
Columbia University

New York City, NY

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Pre-Award Specialist


New York

New York

Position Information

Job Title

Pre-Award Specialist

Job Code Title

Job Requisition Number



7507- P&S Vice Dean For Research


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

Grants Management

Salary Grade

Officer 104

Salary Range

Advertised Summary Job Description

The Office for Research in the College of Physicians and Surgeons is seeking a Pre-Award Specialist to join the Pre-Award Core Team. Under the supervision of the Director, the Pre-Award Specialist will provide support for all grant related pre-award administrative activities for the Basic Science Departments (Biochemistry & Biophysics, Genetics & Development, Institute of Genomic Medicine, and Microbiology & Immunology, Systems Biology), and other participating departments at P&S. The major function of this position is to assist principal investigators in preparation, submission and pre-award administration of grants and contracts including annual progress reports and sub-awards. We are seeking a candidate with strong interpersonal skills, who is detail-oriented and enthusiastic to work closely with principal investigators.

Responsibilities include, but are not limited to, the following:

Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.

Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators, and establishes subcontracts;

Prepares and compiles all components of each grant submission, ensures that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements;

Maintains detailed, up-to-date records of PI's other support, bio-sketches, and grant submission documents;

Responds to RFAs and summary statements and addresses issues prior to submission;

In coordination with the Post-Award Team and the principal investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring program;

Tracks the status of pending applications, follows up with investigator regarding review/funding status of application;

Supports investigators in responding to Just-In-Time requests;

Ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators;

Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities;

Prepares summary reports of applications submissions and outcomes to Director of Pre-Award;

Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices;

Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration;

Trains under the direction of the Director and other senior staff to continuously develop and gain sound knowledge and expertise in all aspects of grant administration;

Performs other related duties as assigned, including support on special projects, as required

Minimum Qualifications for Grade



meet these minimum qualifications to be considered an applicant

Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.

Additional Position-Specific Minimum Qualifications



meet these minimum qualifications to be considered an applicant

Must be proficient in Microsoft Office, especially Excel. Prior experience with and understanding of NIH systems (eRA Commons, ASSIST, RePORTER) required.

Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.

Special Instructions

Preferred Qualifications

A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Quick Link

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

You can update your demographic information by logging in and clicking on EDIT APPLICATION.

The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.

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Columbia University

Columbia University Jobs

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Company info

Columbia University
Website :

Company Profile
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world. For more than 250 years, Columbia has been a leader in higher education in the nation and around the world. At the core of our wide range of academic inquiry is the commitment to attract and engage the best minds in pursuit of greater human understanding, pioneering new discoveries and service to society.

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