Req ID: 20251
Employment Status: AF - Active - Regular - Full Time
Under the guidance/supervision of the Clinical Trials Financial Manager in the department of Clinical Trials Financial Management, the
Staff Accountant II
will work closely with Research Business Office, Compliance, Research Finance, Hospital, Technology Transfer, clinical departments and divisions, CHOPPA Practices and others to prepare monthly invoicing, post cash receipts, complete A/R follow-up and grant closeouts for all federal and industry sponsored clinical trial studies and works closely with Research Administration to resolve issues related to the cost accounting of all CTFM clinical trial studies.
The ideal candidate must possess strong financial analysis, excellent problem solving skills, strong organizational skills, ability to handle multiple tasks, excellent interpersonal and communication skills and demonstrated ability to work closely with other departments to coordinate and achieve goals.
Invoicing - Prepare invoices for all federal and industry sponsored studies on a monthly basis
Review payment terms for each study based on the fully executed agreement
Complete payment terms in eTRACK to ensure all billable items have been captured accurately
Generate appropriate invoices in eTRACK and provide back up of all generated costs as needed.
For studies that require invoicing, send to the sponsor for payment via sponsored preferred payment method. For studies that do not require invoicing, generate internal invoices in eTRACK to ensure an accurate accounts receivable has been recorded.
Serve as the primary resource working closely with the Principal Investigator (PI), Study Coordinator (SC), Contracts Office, (RBO) Research Business Office, (RF) Research Finance, (AD) Ancillary Departments involved with the study to ensure all invoicing issues have been resolved in a timely manner.
Cash Receipts - Apply cash receipts received for all federal and industry sponsored studies on a monthly basis
Review monthly revenue report and apply funds to the appropriate research study in eTRACK
Reconcile monthly cash receipts against invoices generated in eTRACK to ensure payments are applied accurately to appropriate invoices. If payment detail is not available, work closely with Sponsor to ensure payment details are received in a timely manner.
Work closely with Research Finance and Hospital Finance to ensure checks are deposited into the correct Lawson account.
Complete refund requests via On Base check request when needed to reimburse sponsor for overpayments
Job Responsibilities (Continued)
Accounts Receivable (AR) Follow-up – Follow up on all outstanding accounts receivable on a monthly basis
Review monthly A/R report and follow up on all outstanding A/R over 60 days
Escalate all outstanding A/R over 120 days to Financial Manager in a timely manner
Grant Closeout – Review financial expenditures for all studies pending grant closeout on a monthly basis
Review final Lawson financial report ensuring that all expenditures are posted; budget has been updated to reflect final expenditures.
Ensure all funding for the particular award has been received and posted appropriately.
Ensure that the sponsored project is closed out in Lawson and eSPA appropriately.
Required Licenses, Certifications, Registrations
Required Education and Experience
Required Education: Bachelors in Accounting.
Required Experience: 3-5 years’ accounting experience, hospital preferred.
Preferred Education, Experience & Cert/Lic
The desired candidate will have a Bachelor’s Degree in Accounting with 3-5 years related experience in accounting or finance. Experience with clinical research, monthly invoicing and Account Receivable preferred.
Additional Technical Requirements
Proficient in the use of Excel.
Strong analytical & computer skills.
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
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